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Please note that these minutes are in a preliminary draft format
and are not considered an official record until signed by the Board
of Trustees and Fiscal Officer.
_____________________________________________________________________________
SPRINGFIELD TOWNSHIP
BOARD OF TRUSTEES
MINUTES
MARCH 13, 2008
______________________________________________________________________________
The Springfield Township Board of Trustees held a Trustees meeting
at 7:00 p.m. on Thursday, March 13, 2008 at the Springfield Township
Town Hall, 2459 Canfield Road, Akron, Ohio.
The meeting was called to order at 7:00 p.m. by Dean Young. Bruce
Killian, Acting Fiscal Officer called the roll. Mrs. Davis (here);
Mr. Mealy (here); Mr. Young (here).
FIRE DEPARTMENT
Swearing in ceremony of Luke Ricketts and Jesse Conner as full-time
Fire Fighter/EMT Paramedics. Dean Young administered the Oath of
Office to Luke Ricketts and Jesse Conner. Fire Chief Wincik pinned
their badges on.
OPENING OF LAWN BIDS
Bruce Killian opened the bids for lawn maintenance.
Name |
Lawn Maintenance Springfield
Township
Fiscal
Office |
Pickle Road Sports Complex
Mowing & weedeating
of entire
green
space |
Pickle Road Sports Complex
Edging & weedeating
of
mulched
beds |
Pickle Road Sports
Complex Cost of add’l. mows in a
week of
(1) baseball field,
(3) softball fields
|
Bud Goodson
619 Lessig Ave.,
Akron, Oh |
$525.00 |
$350.00 |
$140.00 |
$60.00
$70.00 |
Warstler Bros. Landscaping
4125 Salway,
Canton, Oh |
$750.75 |
$618.75 -------- |
--combined |
$82.50
$99.00 |
Sigmon & Sons
Landscaping
1589 Canton Rd
Akron, Oh |
$500.00 |
$400.00 |
$100.00 |
$100.00
$225.00 |
Mark Kremer (All Star)
12077 King Church Ave
Uniontown,Oh |
$565.00 |
$490.00-------- |
– combined |
$80.00
$120.00 |
Prince Landscaping
2029 Canton Rd
Akron, Oh |
$965.00 |
$16,800/year |
$1,200/year |
$150.00
$450.00 |
John Morter
1088 BuenaVista
Akron,Oh |
No bid. |
$11,000/year |
----------------- |
----------------- |
| Quality Lawn & Landscape |
$575.00 |
$250.00 |
$60.00 |
$60.00
$75.00 |
ADMINISTRATIVE
ADM 063-08 Dean Young: I move that we received the bids and turn
them over to Road Supt. Richard Kaylor for his review and recommendation.
Seconded by Deborah Davis. Roll Call: Mr. Mealy (yes); Mr. Young
(yes); Mrs. Davis (yes).
ADM 064-08 Vince Mealy: I move to dispense with the reading of the
minutes and approve the minutes of the February 14, 2008 Regular
Meeting, February 21, 2008 and February 28, 2008 special meetings.
Seconded by Dean Young. Roll Call: Mr. Mealy (yes); Mr. Young (yes);
Mrs. Davis (yes).
ADM 065-08 Dean Young: I move to approve payment of bills and payroll
as prepared by the Fiscal Officer, subject to audit. Seconded by
Deborah Davis. Roll Call: Mr. Mealy (yes); Mr. Young (yes); Mrs.
Davis (yes).
Fiscal Officer Report - Bruce Killian
The beginning fund balance for February including 2007 carryover
totaled $2,716,444.88; receipts totaled $537,606.35 and expenditures
totaled $477,256.60. Year to date receipts total $702,556.58 and
excesses total $832,590.92 leaving a fund balance of $2,776,794.63
as of 2/29/08.
ADM 066-08 Vince Mealy: I move to approve the Fiscal Officer’s
report. Seconded by Dean Young. Roll Call: Mr. Mealy (yes); Mr.
Young (yes); Mrs. Davis (yes).
ADM 067-08 Vince Mealy: I move to approve payment of 2008 property
and liability insurance with OTARMA in the amount of $52,962.00
($6 million liability). Seconded by Dean Young. Roll Call: Mr. Mealy
(yes); Mr. Young (yes); Mrs. Davis (yes).
ADM 068-08 Vince Mealy: I move, nunc pro tunc, (now & then)
transfer from General Fund 01 of $5,000 to Senior Center Nutrition
Fund 14B and $10,000 to Senior Center Fund 14C to encumber funds
for payroll and retirement. This was done March 5th to ensure funds
available in fund lines for pay to be entered next week prior to
entry of final appropriations in fund lines. Seconded by Dean Young.
Roll Call: Mr. Mealy (yes); Mr. Young (yes); Mrs. Davis (yes).
ADM 069-08 Dean Young: I move, nunc pro tunc, (now & then) adjusting
the rate for Attorney Irving Sugerman to $125.00 per hour effective
1/1/08. Seconded by Vince Mealy. Roll Call: Mr. Mealy (yes); Mr.
Young (yes); Mrs. Davis (yes).
TABLED Resolution - $50,000 encumbered amount for Canton Road Corridor
improvement project. Dean Young: I would like to table this item
and handle it next week at the appropriations meeting.
ADM 070-08 Vince Mealy: I move to set a public meeting to consider
adoption of permanent appropriations for 2008. Workshop to be held
March 19, 2008, 3:30 p.m. with a public meeting to be held at 7:00
p.m. Seconded by Dean Young. Roll Call: Mr. Mealy (yes); Mr. Young
(yes); Mrs. Davis (yes).
ADM 071-08 Vince Mealy: I move to approve a resolution on political
signage and issue support limiting or disallowing this signage to
be placed on all township owned properties. We would support, however,
township, school, and or county issues the board endorses. Seconded
by Deborah Davis. Roll Call: Mr. Mealy (yes); Mr. Young (yes); Mrs.
Davis (yes).
ADM 072-08 Dean Young: I move to amend Motion #003-08 establishing
dates and times for the Zoning Commission meetings to change the
meeting time from 5:00 p.m. to 5:30 p.m. Seconded by Deborah Davis.
Roll Call: Mr. Mealy (yes); Mr. Young (yes); Mrs. Davis (yes).
ADM 073-08 Dean Young: I move to set a public hearing on Thursday,
April 3, 2008 at 3:30 p.m. in the Springfield Township Town Hall
to consider zoning amendment #001-2008; a text amendment initiated
by the Springfield Township Board of Trustees to allow Unified Commercial
Developments as a permitted use in the C-2 Office and Limited Business
District. The proposed amendment is forwarded by the Zoning Commission
with a recommendation for approval. Seconded by Deborah Davis. Roll
Call: Mr. Mealy (yes); Mr. Young (yes); Mrs. Davis (yes).
FIRE DEPARTMENT
Fire Chief, Vic Wincik, gave the monthly Fire Department report.
Calls |
EMS |
Fire
Calls |
Mutual
Aid
Given |
Mutual
Aid
Rec'd. |
Avg.
Response
Time |
Avg.
On Scene
Time |
Avg.
Turn
Around |
155 |
144 |
11 |
2 |
7 |
4:45 |
12:36 |
21:13 |
Also conducted:
|
EMS/Fire
Related
Training
|
|
Public
Education/
Community
Service
|
|
Crew & Equipment Reassignment
|
Vehicle &
Equip.
Maintenance & Testing
|
|
29 |
11 |
48 |
2 |
86 |
110 |
63 |
43 |
FIRE 074-08
Dean Young: I move to approve 80-hours vacation pay in lieu of time
off for Fire Chief, Vic Wincik. Seconded by Deborah Davis. Roll
Call: Mr. Mealy (yes); Mr. Young (yes); Mrs. Davis (yes).
POLICE DEPARTMENT
Police Chief, John Smith, gave the monthly Police Department report.
|
Total
Monthly Calls |
|
Offenses
Reported |
Offenses
Cleared |
Arrest Made |
O/S
Warrants
Issues |
Traffic
Crash
Reports |
Citatons Issued |
OMVI |
|
1009 |
482 |
269 |
162 |
46 |
7 |
35 |
84 |
7 |
Training:
Inter-Department Training
|
|
|
|
|
|
|
Community
Services
|
|
|
|
|
|
|
|
Current
Neighbor-
hood
Watch
Groups
|
Disable or
Abandon Vehicles
|
|
72 |
10 |
44 |
11 |
1 |
11 |
9 |
23 |
14 |
Chief Smith Announcements:
• Police Easter Egg Hunt scheduled for this Saturday will
be postponed due to weather. It will be tentatively rescheduled
for Saturday, March 22nd, at 11 a.m., Schrop School.
• Congratulations to Officer Jason Moore for being named by
Summit County Prosecutor Sherri Bevan Walsh as ‘Top Cop’
for January, 2008. The ‘Top Cop’ is awarded to only
one officer in Summit County for each month of the year. His nomination
was due to his investigative efforts which led to the successful
prosecution and conviction of a person for aggravated arson. The
defendant was sentenced to seven years in prison. This was the defendant’s
second conviction for arson since 2006. I would also like to thank
our Fire Department and the State Fire Marshall’s Office for
their assistance and expertise in investigating the arson.
• The Attorney General’s Office approved our DARE grant
for another school year. That is a 50% match in salary money.
• Game Rooms update - Last summer, there were seven open in
Springfield. At this time, only three remain open. There were only
two open until about a week ago when one re-opened under new management.
We have spoken with the three that are currently open and advised
them of any concerns we had.
POLICE 075-08 Vince Mealy: I move to approve a recommendation by
Chief Smith to hire Ginger Gray to fill a part time probationary
data entry job effective 3/12/08. This opening was created due to
Jessica Gregory accepting a full time position elsewhere. The probationary
period will be one year unless amended by a board motion upon a
recommendation from the Chief of Police. The probationary pay rate
will be $9.36. Seconded by Dean Young. Roll Call: Mr. Mealy (yes);
Mr. Young (yes); Mrs. Davis (yes).
POLICE 076-08 Dean Young: I move to approve payment of Springfield
Township’s Metro SWAT fair share fee for 2008 in the amount
of $4,722.31 (last years share was $4,725.05). Seconded by Deborah
Davis. Roll Call: Mr. Mealy (yes); Mr. Young (yes); Mrs. Davis (yes).
POLICE 077-08 Dean Young: I move to approve payment to Motorola
for the yearly service contract in the amount of $3,520.80. This
covers the mobile data terminals in the cruisers. Last years contract
was $3,432.00 but was paid in monthly installments. Seconded by
Deborah Davis. Roll Call: Mr. Mealy (yes); Mr. Young (yes); Mrs.
Davis (yes).
S/C Accept resignation of Dorothy Badged effective March 7, 2008.
TABLED Deborah Davis: I would like to table this until our Wednesday
meeting.
ROAD DEPARTMENT
Road Superintendent, Richard Kaylor, gave the monthly Road Department
report. After living through the snowiest February on record and
the recent snowstorm without hardly any salt, it has been a real
experience. But we came through it pretty good. We have been busy
keeping our equipment in good repair between snowfalls. So far this
season, we have used 1600 tons of salt. We have started patching
pot holes and have only used 7 tons of material. Also, so far this
season, we have accumulated 611 hours of overtime between 4 men.
That is an average of 152 hours per man and to break it even further,
that is only 20 minutes a day per man. I want to thank the men in
the Road Department.
ROAD 078-08 Vince Mealy: I move to approve payment of $1,058,21
to Wingfoot Commercial Tire for four tires on Road Department vehicle
1002. Seconded by Dean Young. Roll Call: Mr. Mealy (yes); Mr. Young
(yes); Mrs. Davis (yes).
ROAD 079-08 Vince Mealy: I move to approve the purchase of a Ford
F-250 full size pickup, 4-wheel drive, extended cab, with an 8'
bed, not to exceed $22,000.00 pending certification of final appropriations.
Seconded by Deborah Davis. Roll Call: Mr. Mealy (yes); Mr. Young
(yes); Mrs. Davis (yes).
ROAD 080-08 Vince Mealy: I move to hire GPD for an amount not to
exceed $4,515 for preliminary design for the salt storage area.
Seconded by Dean Young. Roll Call: Mr. Mealy (yes); Mr. Young (yes);
Mrs. Davis (yes).
ROAD 081-08 Dean Young: I move to approve payment to K.C. Electric
for service to Lakefront Park, in the amount of $4,000.00. Seconded
by Deborah Davis. Roll Call: Mr. Mealy (yes); Mr. Young (yes); Mrs.
Davis (yes).
ZONING DEPARTMENT
Zoning Administrator, Nick Campanelli, gave the monthly Zoning Department
report. During the month of February, 2008:
Complaint Investigations
Nuisances
Zoning |
9
29 |
Permits Prepared
Residential
Commercial |
4
6 |
| Construction Inspections |
12 |
| Board of Zoning Appeals Cases |
0 |
| Zoning Commission Meetings |
1 |
ZONING 082-08
Vince Mealy: I move to declare the garage lot property located on
Milo White Drive, Parcel #51-01539, a nuisance and to initiate abatement
under the provisions of Ohio Revised Code, Section 505.86. Seconded
by Dean Young.
Dean Young: Is there anyone here that wishes to speak on this matter?
No response.
Roll Call: Mr. Mealy (yes); Mr. Young (yes); Mrs. Davis (yes).
ZONING 083-08 Dean Young: I move to declare the property located
at 2982 Bilburston Road a nuisance and to initiate abatement under
the provisions of Ohio Revised Code, Section 505.86 and 505.87.
Seconded by Deborah Davis.
Dean Young: Is there anyone here that wishes to speak on this matter?
No response.
Roll Call: Mr. Mealy (yes); Mr. Young (yes); Mrs. Davis (yes).
PARKS BOARD
Report from Parks Board Chairman, Neal Hess.
We had our first meeting last month; the evening of the third Tuesday
of the month. We have 12 -15 members who have indicated they would
like to be on the Parks & Recreation Board. We have accepted
all those who are interested. The meeting was very productive. We
created sub-committees: Lakefront Park, Sporting Complex, Lake &
Watercraft, and Trails & Trail Head Sub Committees. We had discussion
on creating walking paths at the JEDD Park (Pickle Road). We also
have a sub-committee working on the geese problem at the lake, funding
for a boat launch, to try and develop a trail and green space plan.
Another idea was to have an occasional small festival at the lake.
We will be meeting again this Tuesday (March 18).
Vince Mealy: A time- sensitive matter would be, how we are going
to spend that $10,000 grant plus the additional $8,500 matching
from the Township.
Neal Hess: We will be discussing at the next meeting how that money
will be spent.
Bruce Killian: We were notified of the award on the grant, when
will the funds be forthcoming?
Neal Hess: They are reimbursed funds. I assume it would be late
summer.
PUBLIC INPUT
Christine Combs-Nance, Michael Nance
• I would just like everyone to know we purchased Sawyerwood
Elementary School. It has not been completely finalized yet, it
might be some time in April. We plan to make it a community center.
Sports related activities for the youths and adults. A day care
program when schools are closed due to weather. Make meeting rooms
available. We have acquired batting cages. We have three in-ground
basketball hoops. We would like to have a pad for a full sized basketball
court. Anyone wanting to donate any help can call at 330-459-1146.
ANNOUNCEMENTS
• Dean Young: Board of Trustees Cable Scholarship applications
for two $1,500 scholarships to be awarded to Springfield High School
seniors due by March 31, 2008. Awards will be announced in May.
• Vince Mealy: Update on Community Survey: Should receive
this week. Online at www.springfieldtownship.us. Must fill in and
save file, then email to jdies@neo.rr.com or jdies@springfieldtownship.us.
Can also drop off at Town Hall.
• Dean Young: Parks & Rec Board Meeting, Tues., March
18, 2008 at 7:00 p.m.
• Dean Young: Sawyerwood Easter Egg Hunt, Saturday, March
22, 2008 at 1:00 p.m. at the Sawyerwood Elementary Playground sponsored
by Sawyerwood Community Outreach Program.
MEETINGS SCHEDULED
• Dean Young: Bicentennial Committee will meet April 7, 2008
at 6:00 p.m. at Town Hall. August 2nd - is Save the Date Day for
celebration of Township’s 200th birthday.
• Dean Young: Lakemore/Springfield Community Days, July 19,
20, 2008 to coincide with Boat Regatta; Meetings of the Steering
Committees for the Lakemore/Springfield Community Days are held
Thursdays at 6:00 p.m. alternating between Springfield and Lakemore.
PUBLIC INPUT
Coleen Claytor, 980 Ewart:
Commented on snow plows pushing snow in street.
Jerry Hallman, Mingo Trail:
Commented on dumping on Margaret, and the ditches being full.
Gene Lindgren, 1670 Faylor Drive:
Would the Road Department consider helping senior citizens, on a
registration basis, with snow plowing.
ADM 084-08 Vince Mealy: I move we go into Executive Session requested
by Fire Chief Wincik relative to discussion of details regarding
security arrangements for Fire Department per ORC 121.22 (G) (6),
and to consider possible employment of personnel per ORC 121.22
(G) (1). Seconded by Dean Young. Roll Call: Mr. Mealy (yes); Mr.
Young (yes); Mrs. Davis (yes).
Bruce Killian: I would like to request some clarification. Next
week, Wednesday at 3:30 p.m. the Board is going to meet on the appropriations
budget with by 7:00 hopefully having a resolution of that. You also
had a scheduled workshop for Thursday at 3:30 p.m. that you have
alluded to. Are you going to meet on both days?
Dean Young: I may have misspoken. Thursday’s workshop is off.
The Board went into Executive Session at 9:05 p.m.
The Regular Meeting resumed at 10:01 p.m.
ADM 085-08 Dean Young: I move to adjourn. Seconded by Vince Mealy.
Roll Call: Mr. Mealy (yes); Mr. Young (yes); Mrs. Davis (yes).
_____________________________
______________________________
Dean Young, Chairman
Vince Mealy, Vice Chairman
ATTEST
_____________________________
______________________________
Deborah Davis, Trustee
Bruce Killian, Acting Fiscal Officer
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